SFTL Masters

Regular Board of Directors Meeting SFTL Masters Booster Club

March 01, 2025
10:15 AM
Fort Lauderdale Aquatic Center
President Wesgate called the regular Board of Directors meeting to order at 10:23 AM. Those in attendance and constituting a quorum were:

Present

Jody Wesgate, Erica Weston, Eddie Tiozzo (by video call), Matt Goracy, and Melissa Scott Absent: Mark Richards & Phil Wenzel
Others Present: Coach Blake Woodrow and Coach Marty Hendrick

Approval of the Agenda

MOTION: Moved to approve the agenda for the meeting. Seconded and carried without dissent.

Approval of the Minutes

MOTION: Moved to approve the meeting minutes for regular Board of Directors meeting dated February 1, 2025, and special called Zoom meeting dated February 25, 2025. Seconded and carried without dissent.

Ratification

Ratified the Valentines Day expenditure which was voted on by the Directors via email on or about February 11th and 12th for the purpose of the Club spending money on chocolate roses to give to participating members on Friday, February 14th, in the memory of Michael Hart.

Treasurer’s Report

Treaurer Goracy discussed balance of Club’s account being over-inflated as the Club had not yet made its distributions to the City from the two most recent swim meets. Also discussed a couple of vendor accounts remained unsettled. Also, Treasurer discussed the need for alternate revenue sources due to uncertainty of future meets and announced that as of 2025 all of the Booster Clubs’ accounts and records were digitized.
MOTION: President Wesgate moved to approve the Quickbooks expenditure for Treasurer. Seconded and passed without dissent.

Coaches’ Reports

Coach Marty presented a proposed budget for the upcoming San Antonio SCY Nationals. Marty discussed his support of creating a new and additional type of Club membership as a potential revenue source. He also discussed the need to determine how many coaches to have on deck at meets and the need for a better program of recruiting/training Volunteer Officials for meets. Coach Blake briefly discussed desire to discuss numbers from the Fall Classic meet, but President stated there would be a Committee meeting to precede the topic being on a Board meeting’s agenda. Coach Blake also indicated his desire to propose a budget for the upcoming Open Water Nationals in Sarasota. He anticipated at least 20 members to attend the meet.

Other Business

WhatsApp

Discussion: Directors discussed creating a WhatsApp group for the Board of Directors as an alternative to group text messages.
MOTION: Melissa moved for the creation of a WhatsApp group. Seconded and passed.
Action item: Eddie to create the group.

Amended Monthly Meeting Date(s)

Discussion: The meeting room will not be available for April 5th nor May 3rd.
MOTION: Matt moved to change April’s monthly meeting to Saturday, April 12th. Seconded and passed.
Action Item: Directors will determine May’s meeting date at the April 12th meeting.

Creating a Tiered Membership System for Booster Club Membership

Discussion: The Directors discussed the possibility of adding a second tier of membership whereby one who does not pay monthly dues to the City may become a member for an annual fee. The discussion included issues of voting rights, relay fees at meets, necessity of amending Bylaws, suggested fee rates, USMS requirements, access to online workouts, and so forth. Action item: It was agreed that this item should not be put to vote at the present meeting but would be prioritized for the upcoming meeting. It was discussed that the Club needed to determine whether it could legally offer a trial membership without first amending the Bylaws.

SFTL Masters Swimmers’ Meeting with City’s Assistant Manager and Developer

Discussion: The Directors in attendance at the February 28th meeting with the ISHOF’s developer and Assistant City Manager discussed with the remaining Directors and Coaches the events of the meeting. Melissa gave a quick description of how the public/private venture developed and discussed the restrictions of the State’s dedication of the land to the City. Directors discussed the possible implications of the proposed phases of the project to the facility and the team. Directors acknowledged that the Commissioners were not voting on project at the upcoming meeting and the Club had time to react.
Action item: It was agreed that the Booster Club would not formally take a position at the moment but would encourage members to attend the upcoming Commission meeting and/or write the Commission. It was also agreed that the Club would acquire more information, request a facility presentation, and survey the members for their perspective.

Other

Discussion: Remaining Directors at meeting briefly discussed quotes for director and officer insurance in addition to a quote for a general liability policy as current policy expires soon. Directors acknowledged having a future discussion concerning Swim Across America event.

Meeting adjourned at 12:00 PM
Minutes submitted by Secretary, Melissa Scott.