Regular Board of Directors Meeting SFTL Masters Booster Club
April 12, 2025
10:15 AM
Fort Lauderdale Aquatic Center
President Wesgate called the regular Board of Directors meeting to order at 10:16 AM. Those in attendance and constituting a quorum were:
Present
Jody Wesgate, Erica Weston, Eddie Tiozzo, Matt Goracy, Mark Richards and Melissa Scott Absent: Phil Wenzel
Others Present (in part): Coach Blake Woodrow, Victor Ami, & brief visit from Laura Voet
Approval of the Agenda
MOTION: Moved to approve the agenda for the meeting. Seconded and carried without dissent.
Approval of the Minutes
MOTION: Moved to approve the meeting minutes for regular Board of Directors meeting dated March 1, 2025, minutes from special called Zoom meeting dated March 9, 2025, and minutes from WhatsApp Video call meeting on dated March 26, 2025. Seconded and carried without dissent.
Ratification
Ratified the Directors’ email votes approving Mosaic Craft social by Marci Grady on May 10, 2025.
Treasurer’s Report
Treaurer Goracy discussed Club’s account’s cash in-flow vs out-flow.
Coaches’ Report
Coach Blake briefly discussed upcoming Spring Short Course Yards Nationals in San Antonio. Coach anticipated 40 swimmers and 45 relay teams. The proposed budget excluded swim scholarships. Directors agreed to table discussion of swim scholarships for another meeting.
MOTION: Matt made a motion to approve up to $3,800.00 for Spring Nationals’ expenditures based on proposed budget. Seconded and passed.
Other Business
Insurance
Discussion: Erica discussed AIM as the best option for insurance and its superiority in providing information. AIM offers a better general liability than previous provider. Discussed importance of having an auto-rider for certain situations such as collecting for Kids in Distress; discussed costs for general liability and D&O; and discussed absence of deductibles.
MOTION: Erica moved to approve AIM insurance for both general liability and D&O. Seconded and passed.
T-Shirt Reimbursement
MOTION: Jody moved to approve reimbursing Coach Blake for the USMS Open Water Nationals T- shirts. Seconded and passed.
Push Press App
Discussion: Victor discussed the Booster Club’s move from Sign Up Genius to a mobile phone app for practice sign-up, messaging, info-sharing, etc. He discussed the training session with the Coaches and their positive response to the app. It was discussed how the app will launch gradually starting May 12th and the need to recruit volunteers to help members check-in at practices; ideally two volunteers per practice. There was a discussion concerning a test-group to begin using the app before May 12th, the anticipation that the app’s simplicity will increase the adopted use by swimmers, Sign-Up Genius will be discontinued at the end of May, and there will be a survey of the membership after one month of the app’s use.
June Krauser Meet
Discussion: Coach Blake announced the dates of the June Krauser meet were set for June 28th and 29th. Blake discussed selling off old meets’ T-shirts for $10 as a fund raiser.
Action Item: Eddie and Mark will be ambassadors for the meet and to hold a separate meeting for its preparation and details, some time between May 10th and May 25th.
May’s Board of Directors’ Meeting
Discussion: Discussed Air show first weekend of May and Mosaic craft’s use of conference room on May 10th
Action Item: Directors’ meeting will be held in a different room at FLAC on May 10th.
2025 Booster Club Swim Meet Calendar
Discussion: Eddie discussed remaining swim meets and open water events of possible interest to Booster Club members. Discussion included prepared calendar/hand-out. Directors discussed IGLA and it not needing to be fully funded, etc. Some discussion on how many swimmers should be registered before sending one or two coaches to meet. Matt estimated all meet costs for year to total approximately $11,200.
MOTION: Erica moved to approve Swim Meet Calendar with tentative Coaches’ budget. Seconded and passed.
Other
Discussion: Laura Voet made brief appearance to discuss team’s use of Team Unify for team communications and how it is paid for by City and cannot be used as a method to disseminate information that may be critical of the City. We discussed new app being launched and perhaps and opt-out email from City to membership for sharing of email addresses to Booster Club. Jody discussed need for communication procedures from Board to membership and it being a shared responsibility. Briefly discussed launching of new membership tier after the Push Press app implementation because new app will provide a payment method.
Meeting adjourned at 11:47 AM
Minutes submitted by Secretary, Melissa Scott.
SFTL Masters 