Regular Board of Directors Meeting SFTL Masters Booster Club
May 10, 2025
10:15 AM
Fort Lauderdale Aquatic Center
The regular Board of Directors meeting was called to order at 10:23 AM. Those in attendance and constituting a quorum were:
Present
Erica Weston, Matt Goracy, Mark Richards, and Melissa Scott. Jody Wesgate present by audio call.
Absent: Phil Wenzel and Eddie Tiozzo
Others Present: Coach Blake Woodrow
Approval of the Agenda
MOTION: Melissa moved to approve the agenda for the meeting. Seconded and carried without dissent.
Approval of the Minutes
MOTION: Melissa moved to approve the meeting minutes for regular Board of Directors meeting dated April 12, 2025. Seconded and carried without dissent.
Treasurer’s Report (including Coaches’ reimbursement for meet costs)
Treaurer Goracy discussed the settling-up of SCY Spring Nationals’ expenses, disbursement to City from Clubs’ last meets, filing and updating with State of Florida the corporation’s mailing address and Registered Agent change to Jackwin Legal.
Discussion: Matt discussed with Board and Blake the ease of giving a flat rate per diem for swim meets. Motion made and removed concerning collection of receipts, and it was determined to review per diem and Coaches’ meet expenses at a later date. Matt also discussed concern on how to handle donations as it relates to IRS burden of filing and need for accountant to advise. Action Items: To continue discussion on flat rate per diem versus reimbursement for expenses and if a flat rate, must expenses be submitted, etc. Also, to solicit membership for any accountants who can advise on Club’s income, donations, etc.
Coaches’ Report
Coach Blake reported that Spring Short Course Yards Nationals in San Antonio went well and that 36 swimmers registered and 35 attended. Coach discussed virtual National Championships for 5km and 10 km distances and many members have communicated interest and the event continues until September.
Discussion: Booster Club responsible for paying virtual relay fees but individuals responsible for own events. Jody requested more communication to the membership concerning the virtual event and relay opportunities.
Other Business
Insurance
Erica reported that the insurance policies are paid but the automobile rider is not yet added for $5.00. She will forward the insurance documents.
Push Press App
Discussion: The following were discussed: need for more volunteers to assist with launch; pilot will start Monday; the test period will be done in parallel with SignUp Genius; and need for messages to membership concerning change from SignUp Genius to PushPress app.
Action Item: To have coaches include an alert message on Sign Up Genius about SignUp Genius ending soon and being replaced with PushPress app.
Swim Scholarships
Discussion: Matt suggested swim scholarships should be approached and discussed on a meet-by-meet basis for economic purposes.
Swim Across America
Discussion: Erica discussed that Steve Burnes volunteered to serve as Captain for the event. It was discussed that the evening of Thursday, October 9th, may be a suggested date (but flexible) and perhaps can be combined with the regular practice time to generate more interest in members donating/participating.
Dryland Training
Discussion: It was discussed and agreed that there would be much interest in dryland training for the team.
Action Item: Directors need to research availability of facility, liability, etc.
Awards Social
Discussion: Directors and Coach discussed that September or October would be an ideal time and perhaps family picnic style.
Other
MOTION: Motion was made for paying $60.00 for a domain name and email account for booster club. Seconded and passed.
Meeting adjourned at 11:23 AM
Minutes submitted by Secretary, Melissa Scott.
SFTL Masters 