SFTL Masters

Regular Board of Directors Meeting
SFTL Masters Booster Club

July 12, 2025
10:15 AM
Fort Lauderdale Aquatic Center
The regular Board of Directors meeting was called to order at 10:19 AM. Those in attendance and constituting a quorum were:

Present

Erica Weston, Matt Goracy, Mark Richards, Eddie Tiozzo, and Melissa Scott. Jody Wesgate present by audio call.
Absent: Phil Wenzel
Others Present: Coaches Blake Woodrow and Marty Hendrick

Approval of the Agenda

MOTION: Melissa moved to approve the agenda for the meeting. Seconded and carried without dissent.
Approval of the Minutes
MOTION: Melissa moved to disapprove the proposed meeting minutes of regular Board of Directors meeting dated June 14, 2025, and to edit for vote at next regular Directors’ meeting. Seconded and carried without dissent.

Treasurer’s Report

Treasurer Goracy discussed Club’s account’s balance but indicated that disbursements to City from February’s and June’s meeting are still outstanding. Expenses from June’s meet are still being settled but appears it was a more profitable meet.
MOTION: Matt moved to disburse the $500 Meet Director fee for February’s Masters Challenge. Seconded and carried without dissent.
MOTION: Matt moved to disburse $2,119.45 to City as its 50% share of net profit for February’s Masters Challenge. Seconded and carried without dissent.
Action Items: To determine best options for handling payment to meet director as an independent 1099 contractor. To determine some sort of tiered system of payment to the meet director whereby he is guaranteed a minimum flat-rate fee but perhaps incentivized by receiving a share of profit based on exceeding profit goal/attendance numbers or the like.

Open Business

June Krauser Meet

Discussion: There was a discussion about various timing-related issues that affected the meet, but that the meet was generally an overall success. There was a discussion concerning slow swimmers delaying meet schedule and concern for inclusivity. Suggestions for future meets included: time caps on certain events such as ≥400m to prevent slower swimmers from signing up; pulling a swimmer from lane if time exceeded and meet is impeded pursuant to USMS rule; designating an outside lane as a “slow” lane with a manual timer to allow the meet to continue on schedule; etc. There was a discussion on the unavailability of food or drink for purchase which may have been a greater concern as the meet went longer due to unforeseen delays.
Action Item: To communicate to registrants in advance of meet what concessions would be available at the meet.

Swim Across America

Discussion: The date for the event will be Friday, October 10th from approximately 5 – 8 PM. The organization has lots of recommendations concerning how and when to promote the event.

Membership Survey

Discussion: Eddie and Jody are leading the creation of survey and Directors’ input is welcome. One coach’s concern was that a survey might “open a can of worms” and interfere with mission of competitive swimming.
Action Item: To provide suggestions for survey’s content to Eddie and Jody prior to next meeting.

Picnic / Awards Social

Discussion: Briefly discussed events or team happenings affecting scheduling of picnic-type event in September or October.
Action Item: To narrow down a few potential dates and have date picked in near future for purposes of planning and sending a save-the-date to members.

New Business

Bylaws Amendment of Article III, Membership

MOTION: Melissa moved to adopt prepared amendment to Bylaws that added a new class of membership without voting privileges for those who are not dues paying members to the City. Seconded and passed.
Discussion: The annual fee payment amount and date were discussed. Also discussed was when to introduce or open the new membership type, the “Associate Members.”
Action Item: To determine what expenses the Club currently incurs for supporting non-voting members at swim meets using one named swimmer in particular. To decide what additional privileges an Associate Member can receive other than team gear and relay fees.

Meeting adjourned at 11:30 AM
Minutes submitted by Secretary, Melissa Scott.